Educational Technology Contract Information

Lyme-Old Lyme Public Schools is committed to protecting the privacy of its community. We collect and use data from our students and staff in order to inform instruction and improve student engagement and learning. In some cases, that data is not stored on our servers, but on those belonging to vendors who host particular services.

Vendors with which we partner must comply with the federal Family Educational Rights and Privacy Act (FERPA), and many have signed the Software & Information Industry Association (SIIA) Student Privacy Pledge. However, companies with which we sign or renew contracts must also comply with Connecticut's Student Data Privacy Act of 2016 (PA 16-189).

The list below provides details for services which are currently used. It includes links to privacy policies and terms of use, and whether or not the vendor has signed CTEdTech's Student Data Privacy Pledge. In addition, a brief description of the service, of the student data collected and a copy of the agreement that was signed are included.

AIMSWEB PLUS

Date of contract: 07/15/2017-07/14/2018

Contract

Description: a mass notification system that sends alerts through phone calls, emails, texts and social media channels

Student data collected: first name, last name, gender, grade, street, city, state, zipcode, student home/cell phone, student email address, parent/guardian home/work/cellphone and email address, email address, student homeroom, student bus route

PA 16-189 compliant:

Connecticut Student Data Privacy Pledge signatory:

SIAA Student Privacy Pledge signatory: Yes

CANVAS

CLASSLINK

Date of contract: piloting in Spring 2018

Contract

Description: a service which provides one-click single sign-on into web and Windows applications

Student data collected: first name, last name, email address, grade, class rosters

PA 16-189 compliant: Yes

Connecticut Student Data Privacy Pledge signatory: Yes

Student Privacy Pledge Signatory: Yes

CLEVER

Date of contract: began using in October 2013, initially for Dreambox roster management

Contract - no contract signed

Description: manages authentication to web-based services

Student data collected: first name, last name, grade level, class rosters, email address, Powerschool number

PA 16-189 compliant:

Connecticut Student Data Privacy Pledge signatory:

SIAA Student Privacy Pledge signatory: Yes

COLLEGE BOARD

DREAMBOX

FAMILYID

FOLLETT DESTINY LIBRARY MANAGER

GOOGLE APPS FOR EDUCATION

Date of contract: updated 5/9/2018 (perpetual)

Contract: G Suite For Edu Addendum

Description: Google applications for education (documents, spreadsheets, presentations, file storage)

Student data collected: first name, last name, grade, email address

PA 16-189 compliant: Yes (news release)

Connecticut Student Data Privacy Pledge signatory: Yes

Student Privacy Pledge Signatory: Yes

GRADPOINT

LEXIA READING CORE5

MICROSOFT OFFICE/OFFICE 365/ ONEDRIVE/ AZURE ACTIVE DIRECTORY

Date of contract: 9/1/2017 - 8/31/2018
Contract
Description: Microsoft applications (documents, spreadsheets, presentations, file storage, email) and network accounts
Student data collected: first name, last name, grade, email address
Terms of Service
Privacy Policy
PA 16-189 compliant: Yes
Connecticut Student Data Privacy Pledge signatory: Yes
Student Privacy Pledge Signatory:Yes

NAVIANCE

Date of contract: 8/22/2017-8/21/2018
Contract
Description: college application management tools
Student data collected: first name, last name, gender, home address, home phone number, DOB, State student number, GPA, test scores, parent contact information, college applications and supporting documents
Terms of Service
Privacy Policy
PA 16-189 compliant:
Connecticut Student Data Privacy Pledge signatory:
Student Privacy Pledge Signatory: Yes

NOODLETOOLS

POWERSCHOOL

Date of contract:
Contract
Description: student information system
Student data collected: first name, last name, DOB, home and mailing addresses, parent and emergency contact information, grades, health information (allergies, medical alerts), attendance, grades
Terms of Service
Privacy Policy
PA 16-189 compliant: Yes
Connecticut Student Data Privacy Pledge signatory: Yes
Student Privacy Pledge Signatory: Yes

SCHOOLMESSENGER

SEESAW

SNAP HEALTH CENTER

TURNITIN

TYPING AGENT

VIRTUAL HIGH SCHOOL/ VHS ONLINE

WIXIE

Date of contract: 03/16/2018 - 03/16/2019
Contract
Description: an online publishing and creativity platform that lets students share what they know through their writing, their voices and their art
Student data collected: name, username, password, grade level
Terms of Service
Privacy Policy
PA 16-189 compliant: Yes
Connecticut Student Data Privacy Pledge signatory: Yes
SIAA Student Privacy Pledge signatory:

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